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Guidelines for BC Capacity Initiative (For use in 2020-2021 Call for Proposal)


Objective
Application Deadline
ELIGIBILITY - Who Can Apply
Eligible Projects
Eligible Expenses
Project Completion
How to Apply
How Proposals Are Evaluated
Evaluation Criteria
Funding
Contact Us

Objective

The BC Capacity Initiative (BCCI) funds projects that enhance First Nations capacities and readiness to negotiate treaties, agreements and other constructive arrangements relating to Section 35 rights. Applicants must show how the proposed activities align with their overall plan for self-determination.

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Application Deadline

Deadline to apply for 2022-2023 BCCI funding (for the period of April 1, 2022 to March 31, 2023) is November 26, 2021. You will receive a receipt of application acknowledgement email within a week of submission.

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ELIGIBILITY - Who Can Apply

To be eligible for funding, applicants must represent a First Nations group (i.e. a band, tribal council, or incorporated First Nation organization). Only one application will be accepted for each First Nations group. However, a First Nation Band can submit their own application, and also be part of a joint application with a larger group.

Applicants are not eligible if they:

  • Do not represent a First Nations group
  • Are signatories to a modern treaty
  • Submit multiple applications on behalf of the same First Nations group

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Eligible Projects

The following types of projects are examples of ineligible for BCCI funding:

  • Projects that are not clearly linked to preparing the applicant for negotiations with Canada
  • Projects or portions of projects where other sources of federal funding are available
  • Proposal/Application development
  • Economic development activities
  • Land management and planning for reserve lands

For list of previously approved projects, please visit http://bccapacity.org/documents_list.aspx. Projects that do not directly facilitate preparation for negotiations of treaties, agreements and other constructive arrangements relating to Section 35 rights will not be eligible for BCCI funding. Examples of ineligible projects and activities for BCCI funding are the following:

  • Projects that do not reference First Nations plan for self-determination
  • Proposal/Application development
  • Economic development activities
  • Land management and planning for reserve lands
  • Projects or portions of projects where other sources of funding are available in the federal system

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Eligible Expenses

  • Project Administration:includes overhead costs for the use of office facilities, computers, telephone, telecommunications, printers, photocopiers, utilities, and office supplies (maximum 10% of BCCI total funding requested)
  • Employee Salaries and Benefits: for new or contract employees hired only to work on the BCCI project
  • Honoraria: time-limited remuneration for volunteer service or participation in the project, are for non-salaried individuals who are essential to fulfilling the BCCI project objectives. Honoraria may be provided but are not limited to guest speakers, Knowledge Keepers and Elders. The maximum honorarium is $200 per day, or $27 per hour for each individual.
  • Employee Travel Expenses: for employees and/or consultants working on the BCCI projects. This includes transportation, accommodation, and meals, consistent with the Government of Canada travel rates.
  • Capital Acquisitions: maximum 6% of BCCI total funding requested.
  • Project Supplies and Materials: may also include materials for community consultation such as brochures, posters, maps and video.
  • Consultant and Professional Costs – Fees, Travel and Other Expenses: 20% of BCCI total funding requested, (if the funding request for this category exceeds 20%, the cost must be clearly detailed and justified).
  • Other Expenditures: for project costs that may not fit in the other categories
    • Facility rental and hospitality expenses: used for community engagement activities such as meetings, workshops, small groups, large gatherings, and circles.
    • Course Fees and Training: required to complete the project or to develop capacity to engage in negotiations or discussions related to treaties agreements or other constructive arrangements. This is not for any Consultant costs.
    • Software Costs: may include purchases, costs of installation and training. Subscription and software updates are not included

Ineligible expenses include those that are outside the scope of the project:

  • Fees incurred for the purposes of litigation
  • Fees related to a person obtaining a post-secondary degree or diploma
  • Salaries and wages of individuals already employed by the First Nations group (see explanatory box above)
  • Ongoing operational and maintenance expenses (e.g. subscriptions, rent, utilities)

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Project Completion

All recipients will be contacted throughout the project fiscal year to report on the progress of activities. If the one-year project will have unexpended or surplus funds remaining on March 31, 2023 due to either savings being realized when the project is completed, or the project not being completed, the recipient may retain the surplus funds to expend in the next fiscal year but must obtain pre-approval from the BCCI Project Coordinator. The recipient must agree to use the unexpended funds for purposes consistent with the program objectives and the obligations and objectives set out in the funding agreement.

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How to Apply

Applicants should review these guidelines in their entirety before submitting an application, as incomplete or ineligible applications will not be considered.

A complete application must have the following documents:

  • Resolution from the applicant (i.e. a Current Band Council or Tribal Council Resolution); or, First Nations Organizations must provide a Certificate of Incorporation, a signed Resolution, and Band Council Resolutions from
  • each First Nation benefitting in or participating in the project.
  • Letters of support from partners contributing financially or in-kind to this project. Amount must be identified in the letter.
  • Quotes from each participating consultant or estimates for similar tasks.
  • A completed BCCI Application form.
  • Relevant sections of the long-term plan that the project links to (not necessary for projects that are developing a new long-term plan).

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Evaluation Criteria

The BC Capacity Initiative funds projects that have clear objectives and measurable results.
BC Capacity Initiative Council, an external advisory council, has been created to assist in the development of program guidelines and evaluation criteria. The Council meets annually to review proposals and make funding recommendation. A list of the current members is available at http://www.bccapacity.org/council.aspx.

The BC Capacity Initiative proposal evaluation process considers the following:

  • How well the project prepares the First Nation to negotiate treaties, agreements and other constructive arrangements relating to Section 35 rights.
  • How well the project links to a long-term plan or develops a plan for the community.
  • Where appropriate, evidence that community members are engaged in the project, and the level of that engagement.
  • Evidence that the project will facilitate a transfer of knowledge into the core administration, the community, or among community members.
  • Evidence of significant partner contribution to the project.
  • Innovative projects or projects that use traditional knowledge to build capacity.
  • The quality of the application – work plan with clear activities and detailed, reasonable budget

Other factors that are considered during proposal evaluation:

  • Past projects and related initiatives: The proposal builds upon capacities from previous projects without duplicating past activities and deliverables.
  • The project has the potential to complement and support other existing or proposed capacity or research initiatives.
  • Projects that can be completed within one fiscal year will be prioritized for the 2022-2023 intake.
  • There is no limit to how many times an Applicant can receive BCCI funding; however, consideration will be given to Applicants that have not received BCCI funding for at least 2 years.
  • The Recipient has sound financial management practices as demonstrated by their audited financial statement.
  • The Applicant has met all BCCI reporting requirements for their projects.
  • Whether the project would be more appropriately funded through a different federal program.
  • Completion of all past BCCI projects.

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Funding

Successful applicants will be notified by April 2022. If the applicant already has an existing funding agreement, an amendment will be generated for signature. Payments will be issued based on the regular monthly payment schedule. For more information, please contact the BCCI Project Coordinator.

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Contact Us

Email: bccdcapacity@sac-isc.gc.ca

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